The Constitution of the International Herbage Seed Group
ARTICLE I – Name
The name of this organisation shall be the International Herbage Seed Group (IHSG).
ARTICLE II – Objects
The objects of the IHSG are:
(a) To encourage co-operation and communication among those involved with herbage seed in any capacity.
(b) To encourage the interchange of herbage seed research results and publications.
(c) To promote the interchange of ideas and information by means of a Newsletter, meetings and conferences.
ARTICLE III – Members
(a) Any person or organisation who/which supports the objects of the IHSG shall be eligible for membership in the IHSG, and shall become a member upon completion of the IHSG’s application form and payment of the annual subscription.
(b) The annual subscription shall be decided by the Management Committee and shall be payable on or before March 1 of each year.
(c) The Secretary/Treasurer shall notify members who are in arrears for their annual subscription by more than three months, and those members shall forfeit membership on 1 October if their subscription has not been paid. Reinstatement shall be permitted only after all subscription arrears have been paid.
(d) A member shall be entitled to resign by forwarding written notice to the Secretary/Treasurer.
ARTICLE IV – Officers
(a) The officers of the IHSG shall be the President, Vice-President and Secretary/Treasurer.
(b) The officers shall perform the duties described in the parliamentary authority and this constitution.
(c) The officers shall be elected by ballot at a General Meeting of the IHSG to serve a term of four years and until their successors are elected.
(d) The Vice-President shall automatically become the President following the completion of the term of the incumbent.
(e) No person shall hold office if they are not a member of the IHSG.
ARTICLE V – Management Committee
(a) The Management Committee of the IHSG shall consist of the President, Vice-President, Secretary/Treasurer and IHSG Newsletter Editor.
(b) The Management Committee shall co-opt a representative of the country hosting the next IHSG Conference to serve on the Committee until such time as the Conference has been held. In addition, the organizing chair of the most recently held Conference will assist the Management Committee upon request.
ARTICLE VI – Meetings
(a) A General Meeting of the IHSG shall be held once every two years on a date to be fixed by the Management Committee.
(b) A Special General Meeting may be called at any time at the discretion of the Management Committee.
(c) A quorum shall consist of not less than ten members present, of which five must be non-committee members.
ARTICLE VII – Finance
(a) Monies belonging to the IHSG shall be deposited in such bank or investment in such manner and under such conditions as the Management Committee may decide.
(b) The funds of the IHSG shall be applied solely to the stated objects of the IHSG.
(c) The Secretary/Treasurer shall prepare bi-annual accounts for presentation at the General Meeting. The bi-annual accounts are to be audited by a person qualified to undertake such audit who has been appointed by the Management Committee.
ARTICLE VIII – Parliamentary Authority
The rules contained in the Modern Edition of Robert’s Rules of Order shall govern the IHSG in all cases where they are not inconsistent with this Constitution and any special rules of order the IHSG may adopt.
ARTICLE IX – Amendment
This Constitution may be amended at any General or Special General Meeting of the IHSG by a two-third majority vote, provided that previous notice of the amendment(s) was given to all members at least 30 days in advance.